Recommended template for this guide
QR code labels from Excel
Use this when your spreadsheet has URLs, asset links, product pages, or service records.
- QR element already placed
- Excel rows generate unique QR labels
- Useful for links and asset records
Step-by-Step: Print QR Code Labels from Excel
- Prepare Excel data (URLs, IDs, text, or contact data)
- Import file into label workspace
- Add QR code element and bind data
- Set correct size and error correction
- Preview and test scan
- Print batch labels
Example Workflow
QR codes allow you to store much more data than traditional barcodes, including URLs, product information, and structured data for mobile devices.
Common QR Code Label Use Cases
- Product links – direct to website or product page
- Inventory tracking – scan to retrieve item data
- Asset management – link equipment to records
- Marketing – campaigns, promotions, menus
Prepare QR Data in Excel
Add a column with URLs, product IDs, or encoded data. Each row will generate a unique QR code.
Bind QR Code Element
Import the file and bind the QR code element to your data column. Each row dynamically generates a new QR code.
Set Correct Size
QR codes must be large enough to scan. Avoid very small sizes, especially for dense data.
Choose Error Correction Level
Use Medium or High error correction if labels may be scratched or partially damaged.
Ensure High Contrast
Use dark QR code on light background. Avoid low-contrast combinations that reduce scan reliability.
Test Before Printing
Scan preview using your phone. Verify multiple rows to ensure correct data mapping.
QR Code Best Practices
- Keep enough white space (quiet zone)
- Avoid overly dense data
- Use consistent size across labels
- Test scanning on multiple devices
Common QR Label Mistakes
- QR codes too small to scan
- Low contrast printing
- Incorrect data mapping
- No scan verification before printing
FAQ
Can QR codes replace barcodes?
In some cases yes, but industrial scanning systems often still rely on barcodes.
How much data can a QR code store?
QR codes can store hundreds of characters, depending on encoding and size.
What is the best QR size?
Typically 20–30 mm minimum for reliable scanning in real-world conditions.
Do QR codes work on thermal printers?
Yes, as long as resolution and contrast are sufficient.